Town of Matthews
Accounts Payable/Vendor Information
Accounts Payable is responsible for processing invoices and issuing payments to vendors for goods and services provided to the Town and for ensuring that all departments comply with Federal law, State statute, and Town policies regarding the purchase of those goods and services. Staff also process travel/training requests and manage the Visa Procurement Card Program.

Vendor Information

Accounts Payable invoices are processed weekly on Wednesday for payment to be issued Friday. EFT payments are processed Friday Morning or Check Payments are mailed Friday Afternoon. Checks are processed and available for disbursement by 3 PM on Fridays, based on due dates. The Town pays according to the terms on the invoice. If no terms are listed, the Town pays net 30 days. Paper checks will be mailed using the United States Postal Service.

The Town of Matthews offers electronic funds transfer (EFTs) thru Automated Clearing House (ACH). Vendors are encouraged to take advantage of this beneficial, secure and efficient method of payment.

Vendors who want to do business with the Town must complete a vendor application form. A completed IRS Form W-9 must be submitted along with the vendor application form.

The Town of Matthews is not tax exempt. We must pay sales and use tax, and then submit a claim to the State to be reimbursed for those taxes.

Vendors: Doing Business with the Town of Matthews 

-All Vendors are Required to Have a Completed  Vendor Application on record with the Town of Matthews before any payment is issued.

-Any information changes or updates, should fill out an updated form (found below). Vendors are required to communicate any business changes with the town to ensure payment is not interrupted. 

All New Vendor Applications and Existing Vendor Form Updates should be submitted to the Town using one of the following methods:


Accounts Payable
ATTN: Brian Lee
232 Matthews Station St.
Matthews, NC 28105


(704) 845-1964

(Please include cover page with the following information)

ATTN: Brian Lee
           Accounts Payable  

Brian Lee 


(All Documents are Fill-In Adobe PDF. Please download form before beginning to type in information so it saves the data properly.) Please send all updated forms using one of the 3 ways listed above. Please Contact Brian Lee at 704-708-1223 or with any questions. 

Vendor Application 

Vendor Application Packet 

Invoicing & Payment Information 

Automated Clearing House (ACH) Payment Information 

Automated Clearing House (ACH) Application 

W-9 Form 

1099 Eligibility Form 

New and Existing Vendor Information 

All general questions related to general billing or purchase orders should be directed to Brian Lee at ( 

Below are Forms for New Vendors and Vendors Updating Information. All form changes should be submitted to
    Town of Matthews | 232 Matthews Station Street Matthews, NC 28105  |  Phone: 704-847-4411  |  Fax: 704-845-1964
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